How much are your meetingsreally costing?
Calculate the true financial impact of your meetings. Enter your team details to see per-meeting, monthly, and annual costs.
How it works
Enter your details
Input the number of attendees, average hourly rate, meeting duration, and frequency.
See the costs
Instantly view per-meeting, monthly, and annual costs with animated breakdowns.
Share your results
Copy your analysis to share with stakeholders and make the case for meeting optimization.
Why use this tool
Make data-driven decisions
Quantify meeting costs to justify process improvements and reduce unnecessary meetings.
Understand total impact
See both the financial cost and time investment across your entire organization.
Identify waste
Our insight calculator shows how much unprepared meetings actually cost you.
Build the business case
Share concrete numbers with leadership to drive change in meeting culture.
Frequently asked questions
The calculator multiplies the number of attendees by their average hourly rate and the meeting duration. It then factors in your meeting frequency to show per-meeting, monthly, and annual costs. We use a standard 2,080 working hours per year for salary calculations.
Research shows that on average, the first 15% of meeting time is spent catching up participants who didn't prepare. Our insight shows the potential cost savings if everyone came prepared, eliminating this catch-up time.
Yes! Click the 'Copy Results' button to copy a formatted summary of your meeting costs to your clipboard. You can paste this into emails, Slack messages, or documents to share with stakeholders.
Yes, the Meeting Cost Calculator is completely free with no sign-up required. We offer it as a resource to help teams understand and optimize their meeting culture.
The estimates are based on the salary data you provide. For the most accurate results, use your team's actual average hourly rate (annual salary divided by 2,080 hours). Remember to factor in benefits and overhead costs if you want a fully-loaded cost calculation.
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